Page 1
LILAC Document Help
Tax Invoice
Depending on setup, a Tax Invoice can be generated directly - Sales Order > Tax Invoice
Or, via a Work Order (Picking Slip / Manufacturing Card) - Sales Order > Work Order > Tax Invoice.
Tax Invoices (& Credits) are not modified by the operator for audit integrity.

The generation of a Tax Invoice concludes sales order processing. Accounting entries are posted to the general ledger.
Invoices are stored and retrieved by a single key, Invoice No, up to a maximum 8 characters.
To find the latest invoice, right click in the Invoice No field - and strike the 'End' button on the keyboard. Or, Reports > Documents > Invoices.
Reverse from the ribbon will reverse / undo all of the accounting entries, generating a Tax Credit document for audit purposes. (See next page).
*An alternative Portrait Invoice presentation is available from the ribbon or via: Reports > Documents > Portrait Invoices.
Pro-forma invoices are available from the ribbon of the Sales Order document.
A standard note may be added to appear on each invoice. Documents > Parameters > Invoice Note.
Free text space.
Set trading terms via Debtor Account.
To see postings for Invoice 000201, Reports > General Ledger > Audit Trail, enter 000201 into the From Document field and click 'Report'.
COST OF SALES and SALES are sub accounted by the Product Group, in this example CABLES.
List and drill down to Sales Orders and Invoices
Reports > Status > Sales Document Trail
Reports > Sales Analysis > Sales Order History
Reports > Documents > Invoices
Reverse/Undo an Invoice
Page 2
Sales > Invoice
In the context of the example Invoice 000201, 'Reverse!' from the ribbon, will reverse / undo all accounting entries, and generate a Tax Credit document (Invoice No 000202) for audit purposes.
List and drill down to Sales Orders and Invoices
Reports > Status > Sales Document Trail
Reports > Sales Analysis > Sales Order History
Reports > Documents > Invoices
Deposit Displayed On Invoice
Page 3
Sales > Invoice
Recommended Procedure: Receive and display deposit:

A deposit can be posted at any time via the Debtor Receipt document.

(a) In the event that a Tax Invoice is yet to be generated.
- The deposit is taken and posted in the Debtor Receipt document.
- The posted amount in the Debtor Receipt document can be left undistributed.
- The deposit will be visible within the Debtor Statement
- Following the generation of a Tax Invoice, returning to the Debtor Receipt document, in association with the Ref used for the initial undistributed deposit, clicking 'Post & Suggest' again (a second time) will present the invoice(s) to which the initial deposit may be distrubuted against.
- The user may now click 'Apply Distributions'.
- The Invoice will now display the deposited amount and remaining balance.
- When the remaining balanced is received, a new Ref should be used in the Debtor Reciept document to account for the further receipt of payment.


(b) Raise a Sales Order -> progress it to a Tax Invoice. At which point a deposit can be processed and distributed to the Invoice number in the Debtor Receipt Document.

In both case or (a) and (b), receipt of the remaining balance should be entered and applied within the Debtor Receipt Document with a new / different Ref (ie not the same Ref used to record the initial deposit).


Notes:

1. If a deposit is processed in Debtor Receipt and left undistributed, and there are 2 or more unpaid invoices, each will display the deposit, a reduced outstanding balance is displayed on each Portrait Invoice.
'Apply Distributions' to a specific invoice to avoid this scenario.

2. Once the Invoice is paid in full, the figure in the Deposit field is the full amount, and the outstanding balance is zero. This indicates the Portrait Invoice total has been paid.

See example on following pages.







Deposit displayed on Document > Sales > Invoice is a feature setting which can be applied.
Deposit Displayed On Portrait Invoice (Example)
Page 4
Sales > Invoice
Deposit Displayed On Portrait Invoice
Page 5
Sales > Invoice
Deposit Displayed On Portrait Invoice
Page 6
Sales > Invoice
Entry reflecting outstaning balance paid, with a different Ref from the initial deposit.
Deposit Displayed On Portrait Invoice
Page 7
Sales > Invoice
Deposit Displayed On Invoice
Page 8
Sales > Invoice